05
Jan
07

How to Export from Palm to Outlook

Believe it or not, I like to use outdated technology. Why? Because it’s good enough for what I do. My cellphone is a free Nokia giveaway that I’ve had for three years. I’ve been using Outlook Express for years rather than converting to Outlook. But enough is no longer enough, and I’m converting. This week I’m converting to Outlook, and next week I might even get a new phone.

But the task at hand today is that having upgraded to Outlook I’d like to move all the data from my datebook / calendar and contacts in Palm to Outlook, but guess what? Palm only exports .dba files for the datebook, and if you want to get your contacts over then it’s no piece of cake either. You would think Outlook would have an easy way to import data from your Palm but if it exists I haven’t found it. Enter PocketCopy, the easy way to export from Palm to Outlook.


I don’t like buying stuff, especially when I feel the software should easily facilitate what I want to do. But in this case, I decided that the time it would take me to get this done manually was worth more than the $25 cost of PocketCopy, so after minimal time trying to figure out how to do it for free I gave in. You see, I’ve tried this type of thing before and have spent 3-4 hours and then bought the software anyway, so this time I figured I’d save the time up front and spend the money.

And guess what, it’s easy. You install the software, it adds a button to your Palm Desktop software, you click the button, check a few boxes, it runs, and you’re done. Why Microsoft doesn’t just bundle that type of software with Outlook I don’t know, but Chapura Software has filled the void with something that gets the job done as easily as is possible.

No, I’m not being paid to write this, I had to buy the software myself. But I am pretty happy with the software and I would recommend just buying it rather than trying to figure out a cheap way to get the job done.

  • http://www.smoothharold.com Blake Snow

    Oh, Josh. Skip Outlook and go straight to Gmail. All the kids are doing it! Kidding. Use what works for you. It’s just email.

  • http://www.mwi.com Joshua Steimle

    We looked at it but we couldn’t find any way to get the functionality we wanted without going to Exchange as our mail server. Google was close, but was missing a few key items.

  • http://fusionfox.com Clifton

    You seem to like to move slowly in your upgrades, but why not make the jump all the way forward to Apple Mail? :) I really dig it. Granted, you’ll need to bag your PC and get a Mac, which is typically a euhporic transition. Good luck.

  • Arvinder

    a little too late but here goes… http://support.microsoft.com/kb/810930

  • Nadeem

    The export feature doesn’t work all that well for Palm. I tried it and found that the phone numbers got mapped to different fields. Its a Palm problem for not exporting properly. If column 3 is work phone, column 4 is home and column 5 is mobile phone, I would find that every 10 records or so the mobile and work phone would get interchanged. Couldn’t see a pattern to it. So have to manually go through every single entry after exporting to ensure numbers are correctly mapped. An absolute pain.

  • Don

    I’ve had the same problem as Nadeem, but the more you manipulate the Excel file the better the result. Those using Palm before I got here adopt different uses for the various fields, so that complicates things a little, too. I haven’t concluded the mapping, but I don’t expect it to be wonderful.

  • john

    Works great – I just downloaded it based on your recommendation and it went fast and accurately. Thanks for the advice.

  • Glenn

    I found another easy way to move items from Palm Desktop to Outlook, provided you have a working Palm PDA.
    On the Palm Installation CD, in the folder English\PostInstall is a program called OutlookSwitcher that takes the parameter of /palm or /outlook.

    Run OutlookSwitcher /palm so that Palm Desktop synchronizes with the PDA. Do a HotSync. All the Calendar/Address/Memos/Tasks will go out to the PDA.

    Run OutlookSwitcher /outlook. I then had to go into the HotSync settings for Calendar and temporarily change it to Handheld overwrites Desktop. Perform a HotSync and all the calendar items go into Outlook.

  • June

    I tried the above but my very old Palm PDA Z22 would not import to my current version of Outlook. Error message was “currently installed Outlook version is not supported”. So, I found another method. For PDS TASKS, I right clicked in the Task window on my Palm Desktop, selected “Select All”, then clicked on “Send to” and selected MS Excel. Once I had the Excel file, I had to save it as an Excel 97 file, and then the Outlook import was able to read the file.
    I’ve now accomplished Tasks, Notes, and Contacts. Still working on the calendar export.